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Our Committee

Our committee is entirely volunteer based, and we thank our committee for their devotion, time and passion in helping to run our netball club and community. 

Clubs cannot run without a lot of behind the scenes work. 
We encourage community participation, and value any assistance to help our club.

POSITION DESCRIPTIONS

Executive Roles

President

  • Manages the Annual General Meeting and prepares a report for presentation at the meeting.

  • Represents BLNC in public relations activities and opportunities.

  • Facilitates planning and budgeting for the future in accordance with the wishes of the members.

  • Responds to communication requests and interfaces between Committee, MENA and members.

  • Assists in the development of partnerships, potential sponsors and funding opportunities.

  • Leads Club direction and works to manage Club culture.

  • Facilitates tournament opportunities for players.

  • Co-facilitates committee meetings.

  • Member of Executive Committee.

Vice President

  • Supports the President to perform their role.

  • Performs President’s duties when the president is unable to.

  • Assists the President and performs other such duties as directed.

  • Co-facilitates committee meetings.

  • Co-facilitates the club cloud account and facilitates its use.

  • Manages the complaints role and raises issues with Executive Committee If required. Liaises with MENA on behalf of club and President. 

  • Member of Executive Committee.

Secretary

  • Acts as the public officer for the organisation.

  • Coordinates meetings for the club- creates agendas, collates reports and takes minutes at those meetings.

  • Provides oversight and guidance to the Board on the matters of the Constitution, conduct of meetings and amendments to By-Laws.

  • Records and distributes the minutes of all meetings by e-mail fourteen (14) days prior to the following meeting.

  • Is responsible for correspondence and issues notices as required

  • Keeps records of all inward and outward correspondence.

  • Is the first line of contact for general club enquires by email.

  • Maintains files of legal documents such as constitutions & bylaws.

  • Confirms the Maintenance of the Working with Children Register annually with Registrar.

  • Co-facilitates the club cloud account and facilitates its use.

  • Member of Executive Committee

Treasurer

  • Maintains and manages the financials of the club.

  • Banks cash within seven days of receipt and manages petty cash

  • Oversees club financials. E.g. bank accounts, the cheque books, the transfer of money between accounts.

  • Receives all monies payable to the organisation and issues receipts as required.

  • Prepares and monitors a budget for the upcoming year.

  • Records and monitors income and expenses with respect to the budget.

  • Pays accounts passed for payment.

  • Sends out accounts as required.

  • Writes and submits a financial report at each committee meeting.

  • Presents a Balance Sheet and statement of income and Expenses at the Annual General Meeting.

  • Arranges a bi-annual audit and prepares the required information. **

  • Member of Executive Committee.

MENA Representative

Child Safety Co-ordinator

Complaints Co-ordinator

  • Represents BLNC at MENA meetings and reports back to the Committee.

  • Represents BLNC if Child Safety concerns are raised or need discussion with MENA

  • Attends MENA meetings and reports back to the Committee.

  • Represents BLNC if complaint or unofficial concerns are raised or need discussion with MENA

  • Attends and represents BLNC at any MENA meetings and reports back to the Executive Committee.

  • This role will be undertaken by an Executive Committee member due to privacy and security concerns. 

General Committee Member

  • Each general committee member is responsible for a small task to support the Club.

  • These may include organising Presentation Night trophies, managing the fill-in register and helping with the AGM.

  • General Committee members attend scheduled Committee meetings and volunteer for tasks as they arise.

General Committee Roles

Registrar

  • Creates and maintains Online Registration Products.

  • Creates and maintains Online Registration Form.

  • Communicates to members the registration process.

  • Ensures all Players, Coaches & Umpires have registered and paid their Netball Victoria Registration prior to Round One.

  • Assists Players, Umpires & Coaches with any registration queries

  • Completes Transfers/Clearances for new players to the club.

  • Updates Members Details

  • Maintains the Working with Children Register with the secretary

Umpiring Coordinator

  • Organises umpire rosters and maintain records.

  • Allocates umpires to matches if required.

  • Identifies and organises umpire training and education opportunities.

  • Ensures umpires are aware of umpire development programs offered by the club and MENA.

  • Co-ordinates testing as required.

  • Encourages umpires to get involved in further umpiring opportunities such as Region, Association, Tournaments, School and rep teams.

  • Ensures all umpires are recognised for their efforts.

  • Submits regular reports to the club committee and attends meetings as required.

  • Liaises with MENA staff as required.

Coaching Coordinator

  • Maintains a register of coaches

  • Distributes information to coaches, such as training rosters, coaching courses and seminars.

  • Maintains equipment register and purchases new equipment when required.

  • Liaises with Netball Victoria regarding OTC and Level 1 coaching courses at the association level.

  • Encourages beginner coaches (including players and parents) to undertake formal coach education and/or to become accredited coaches.

  • Works with the Secretary to maintain records of coaching service and accreditation.

  • Identifies and organises training and education opportunities for volunteers.

  • Ensures all coaches are recognised for their efforts.

  • Submits regular reports to the club committee and attends meetings as required.

Team Manager Coordinator

  • Maintains a record of Team Managers

  • Liaises between the committee and team managers to ensure members are informed with required information.

  • Key manager of communications to players via TM’s

  • Details expectations of TM role including club policies relating to fill ins, rosters, managing large team numbers and conflict
    management processes.

  • Ensures team managers have all the information and resources they need

  • Submits regular reports to the club committee and attends meetings as required.
    • Maintains Team Manager Handbook.

Uniform Coordinator

  • Manages the supply and purchasing of uniforms for members,

  • Notifies members of the process of ordering uniforms

  • Assists members with sizing of uniforms (at a time and location convenient to the coordinator e.g. at training/ before or after school/ at the coordinator’s home)

  • Organises online ordering with supplier

  • Facilitates direct ordering by members.

  • Provides the Treasurer with invoices for the payment to the supplier. 

  • Distributes uniforms once delivered to the club by the supplier.

  • When necessary, provides new members with interim uniforms while awaiting delivery.

  • Keeps adequate stock of a range of sizes for fittings and to allow in season orders

  • Reviews uniform costs, pricing and stock, in consultation with the committee on a regular basis.

  • Orders new stock as required by the club.

  • Considers any new uniform items that may be required for Netball.

  • Completes annual stocktake of uniforms.

Events Coordinator

  • Plans and Manages Club events such as social outings, presentation days, fundraising stalls at MENA and other fundraising events from time to time.

  • Organises volunteers from within the committee and from the parent group to assist with event management.

Social Media Coordinator

  • Creates social media posts to communicate with and promote the club to members and other interested parties.

  • Attends club committee meetings as required.

Marketing Coordinator

  • Assists in the development of partnerships, potential sponsors and funding opportunities for the club

  • Works closely with the Social Media Co-ordinator.

  • Attends club committee meetings as required.

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