Our Committee
POSITION DESCRIPTIONS
Executive Roles
President
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Manages committee meetings.
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Manages the Annual General Meeting and prepares a report for presentation at the meeting.
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Represents BLNC in public relations activities and opportunities.
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Facilitates planning and budgeting for the future in accordance with the wishes of the members.
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Responds to communication requests and interfaces between Committee, MENA and members.
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Assists in the development of partnerships, potential sponsors and funding opportunities.
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Leads Club direction and works to manage Club culture.
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Facilitates tournament opportunities for players.
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Member of executive Committee.
Vice President
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Supports the President to perform their role.
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Performs President’s duties when the president is unable to.
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Assists the President and performs other such duties as directed.
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Member of Executive Committee.
Secretary
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Acts as the public officer for the organisation.
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Coordinates meetings for the club- creates agendas, collates reports and takes minutes at those meetings.
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Provides oversight and guidance to the Board on the matters of the Constitution, conduct of meetings and amendments to By-Laws.
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Records and distributes the minutes of all meetings by e-mail fourteen (14) days prior to the following meeting.
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Is responsible for correspondence and issues notices as required
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Keeps records of all inward and outward correspondence.
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Is the first line of contact for general club enquires by email.
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Maintains files of legal documents such as constitutions & bylaws.
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Confirms the Maintenance of the Working with Children Register annually with Registrar.
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Oversees the club google drive account and facilitates its use.
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Member of Executive Committee
Treasurer
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Maintains and manages the financials of the club.
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Banks cash within seven days of receipt and manages petty cash
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Oversees club financials. E.g. bank accounts, the cheque books, the transfer of money between accounts.
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Receives all monies payable to the organisation and issues receipts as required.
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Prepares and monitors a budget for the upcoming year.
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Records and monitors income and expenses with respect to the budget.
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Pays accounts passed for payment.
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Sends out accounts as required.
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Writes and submits a financial report at each committee meeting.
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Presents a Balance Sheet and statement of income and Expenses at the Annual General Meeting.
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Arranges a bi-annual audit and prepares the required information.
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Member of Executive Committee.
General Committee Roles
Registrar
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Creates and maintains Online Registration Products.
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Creates and maintains Online Registration Form.
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Communicates to members the registration process.
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Ensures all Players, Coaches & Umpires have registered and paid their Netball Victoria Registration prior to Round One.
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Assists Players, Umpires & Coaches with any registration queries
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Completes Transfers/Clearances for new players to the club.
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Updates Members Details
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Maintains the Working with Children Register with the secretary
Umpiring Coordinator
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Organises umpire rosters and maintain records.
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Allocates umpires to matches if required.
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Identifies and organises umpire training and education opportunities.
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Ensures umpires are aware of umpire development programs offered by the club and MENA.
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Co-ordinates testing as required.
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Encourages umpires to get involved in further umpiring opportunities such as Region, Association, Tournaments, School and rep teams.
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Ensures all umpires are recognised for their efforts.
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Submits regular reports to the club committee and attends meetings as required.
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Liaises with MENA staff as required.
Coaching Coordinator
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Maintains a register of coaches
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Distributes information to coaches, such as training rosters, coaching courses and seminars.
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Maintains equipment register and purchases new equipment when required.
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Liaises with Netball Victoria regarding OTC and Level 1 coaching courses at the association level.
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Encourages beginner coaches (including players and parents) to undertake formal coach education and/or to become accredited coaches.
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Works with the Secretary to maintain records of coaching service and accreditation.
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Identifies and organises training and education opportunities for volunteers.
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Ensures all coaches are recognised for their efforts.
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Submits regular reports to the club committee and attends meetings as required.
Team Manager Coordinator
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Maintains a record of Team Managers
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Liaises between the committee and team managers to ensure members are informed with required information.
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Key manager of communications to players via TM’s
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Details expectations of TM role including club policies relating to fill ins, rosters, managing large team numbers and conflict
management processes. -
Ensures team managers have all the information and resources they need
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Submits regular reports to the club committee and attends meetings as required.
• Maintains Team Manager Handbook.
Uniform Coordinator
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Manages the supply and purchasing of uniforms for members,
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Notifies members of the process of ordering uniforms
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Assists members with sizing of uniforms (at a time and location convenient to the coordinator e.g. at training/ before or after school/ at the coordinator’s home)
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Organises online ordering with supplier
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Facilitates direct ordering by members.
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Provides the Treasurer with invoices for the payment to the supplier.
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Distributes uniforms once delivered to the club by the supplier.
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When necessary, provides new members with interim uniforms while awaiting delivery.
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Keeps adequate stock of a range of sizes for fittings and to allow in season orders
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Reviews uniform costs, pricing and stock, in consultation with the committee on a regular basis.
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Orders new stock as required by the club.
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Considers any new uniform items that may be required for Netball.
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Completes annual stocktake of uniforms.
Events Coordinator
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Plans and Manages Club events such as social outings, presentation days, fundraising stalls at MENA and other fundraising events from time to time.
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Organises volunteers from within the committee and from the parent group to assist with event management.
Social Media Coordinator
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Creates social media posts to communicate with and promote the club to members and other interested parties.
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Attends club committee meetings as required.
Marketing Coordinator
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Assists in the development of partnerships, potential sponsors and funding opportunities for the club
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Works closely with the Social Media Co-ordinator.
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Attends club committee meetings as required.
MENA Representative
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Represents BLNC at MENA meetings and reports back to the Committee.
General Committee Member
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Each general committee member is responsible for a small task to support the Club.
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These may include organising Presentation Night trophies, managing the fill-in register and helping with the AGM.
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General Committee members attend scheduled Committee meetings and volunteer for tasks as they arise.